This Policy covers data collected through this website and in the course of our board and executive search and assessment services for clients. This Policy does not cover any other data collection or processing, including, without limitation, data collection practices of other web pages to which we link. From time to time, we may refer to this Policy in notices and consent requests, for example related to candidate searches or surveys; under such circumstances, this Policy applies as modified in the particular notice or consent request.
DATA COLLECTION VIA WEB AND WEB SERVICES:
If you visit our website, please note the following:
Collection Methods: When you send a message to us or otherwise send us data via our website, we can collect and use your name and email address. Only data actively submitted will be collected. However, certain computer systems may also collect metadata or other data markers and such information may be maintained on the computer system without active use by our Company.
Collection Purposes, Use of Data: We use data we collect from our website for the following general purposes (this list is not exhaustive): to respond to the request that you sent us, for example, to respond to an individual’s request for information on our services or your job search; to administer, protect and improve our website and our systems; to better understand the preferences of our website visitors; to compile aggregated statistics about website usage; and to inform you about our services. Like many websites, we use “cookies” or other similar technologies. Cookies allow the website to measure traffic activity on the website.
Disclosures of Personal Information: We are not in the business of selling or renting your information to third parties and do not share your personally identifiable information with others, except as follows: we freely share your information within Toft Group; we may share your information as required by law or in the interest of protecting or exercising our legal rights or the legal rights of others, for example, in connection with court proceedings or requests from law enforcement officials. Also, we reserve the right to use and disclose any information collected via the website that is not in personally identifiable form.
Security: Transmissions over the Internet are not completely secure or error-free. We take appropriate measures to protect confidential information from disclosure to third parties, however, we are unable to guarantee the protect your personal information from loss, misuse, unauthorized access, disclosure, alteration and destruction.
DATA COLLECTION FROM OUR SERVICES:
If you are engaged with us as a potential candidate or otherwise in connection with our delivery of board and executive search or assessment services, please note the following:
Data Collection: To provide our clients with board and executive search and assessment services and communication and collaboration among employees of Toft Group, Toft Group collects and processes information relating to individuals (referred to as “Personal Information”) which typically includes information in a standard curriculum vitae (e.g., name, address, telephone number, e-mail address, employment history, degree(s) and other qualifications, languages and other skills). The curriculum vitae may also include, without limitation: age, nationality and race (only to the extent allowed by law), compensation details, a record of our contact history with you and comments from third parties. Our records derive from information collected directly from you, publicly available sources and third parties.
Data Usage: We will use Personal Information to contact you about board and executive search or assessment assignments conducted for our clients that involve the identification, evaluation and/or selection of qualified candidates. We, or our client, may also provide Personal Information to applicable regulators. In addition, we may also collect demographic information about you to assist our clients in addressing their diversity needs. Depending on how far your candidacy progresses, we may verify the accuracy of Personal Information with regard to academic and professional qualifications, skills and credentials, work performance, and check or confirm references. We understand the sensitive nature of this endeavor, and we will not speak to your current employer without your express permission. However, if there is any other individual we should not contact, please inform the Toft Group consultant with whom you are working or the Chief Operating Officer at the address below.
Data Storage: Your information is maintained on Toft Group’s global database, which is secure and accessible only to Toft Group employees. Outside the Toft Group network, your information may also be disclosed on a confidential basis to: (a) clients who will also need to process your information for the purposes we have described in this Policy; (b) third parties when required by law; and (c) service providers, but only to the extent necessary to perform work directed by us (such as security services, web hosting, background checking and other administrative services). Personal Information is retained until the above purposes have been fulfilled or otherwise required by law.
Transfer of Personal Information: The recipients of Personal Information (and the servers that hold your information) may be located in jurisdictions outside your home jurisdiction that may have data privacy laws that do not provide the same level of protection as those in your home jurisdiction or the European Economic Area. Toft Group is committed to protecting your information, and we will take appropriate technical, organizational and legal measures to secure your Personal Information. Please be assured that we do not sell your information to third parties or use the information for purposes that are incompatible with those set forth herein.
Your Rights: You have the right to withdraw your consent at any time or to access and request that we rectify or remove your record from our system(s). When asked to remove a record from our database, Toft Group will retain minimal Personal Information in order to prevent future contact, to keep a record of the information disclosed to our clients and to preserve Toft Group’s interests in accordance with any applicable legal requirements. If you withdraw your consent to our Policy you will not be able to be a part of a Toft Group search or assessment project. You may exercise these rights by contacting the Chief Operating Officer. Toft Group will comply with any request as required by law.
EFFECTIVE DATE. AMENDMENTS.
This Policy is effective as of October 21, 2014. We reserve the right to change, modify, add or remove portions of this Policy at any time, at our sole discretion, and will inform you if we make material changes by indicating on the Policy the date it was last updated or otherwise. When you visit the website or are engaged with us in connection with our board and executive search and assessment services, you are accepting the current version of this Policy as posted on the site at that time.
Please feel free to contact us with any comments, questions, complaints or suggestions you might have regarding the information or practices described in this Policy. You may contact us by sending a message to firstname.lastname@example.org or write to us at Toft Group, 11250 El Camino Real, Suite 102, San Diego, CA, 92130, or phone us at 925-837-5800.